A parrot just got promoted to project manager! 🦜 But before you laugh, let's talk about why this meme is actually true...
Ever feel like you keep asking your team the same question over and over again? Well, that's because follow-up is important! Regular check-ins help everyone stay on track, catch problems early, and make sure everyone is working together smoothly.
Follow-up is so important in project management because it is the glue that holds everything together! Regular check-ins keep everyone accountable, catch potential problems before they snowball, and make sure everyone is working together smoothly.
Here are some recommendations for getting the most out of project check-ins:
Hold regular progress meetings: Schedule regular meetings with the project team to discuss progress, address challenges, and refocus goals if necessary. These meetings keep everyone informed and accountable for their tasks. It is also a proven technique for getting things done. It is not the best experience to show up to a team meeting without anything important to report.
Use project management tools: Project management software allows you to track tasks, deadlines, and progress. These tools centralize project information, facilitate communication, and provide transparency for all team members. A useful alternative to software might be a Kanban board taped to the wall and accessible to the entire team.
Actionable meeting minutes: If it isn't written, it doesn't exist. Document key discussion points, action items, and decisions made during project meetings. Share these minutes appropriately with all stakeholders to ensure clarity on next steps and responsibilities. All of this information is input that will be used later to follow up with the team.
Follow-up emails: Send emails after meetings to recap discussions, outline action items, and provide deadlines. This ensures that everyone is on the same page and has a clear understanding of their responsibilities moving forward.
Feedback Loops: Implement feedback loops throughout the project lifecycle to gather input from team members, clients, and stakeholders. Regular feedback helps identify areas for improvement, proactively address concerns, and ensure project alignment with stakeholder expectations.
A parrot for a boss may seem silly, but there's a point to it. Asking about project progress is the key to success!
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